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How to Write a Letter to Your Legislator |
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Ten Good Rules
-If you follow these ten simple rules, you will communicate effectively with your legislators and potentially have a big impact on their understanding of the issues.
Be brief. Write about one issue at a time and limit your letter to one page. Whenever possible, use bullet points or paragraphs with only one or two sentences to relay your message. Legislators are busy; it's critical to stick to the main points.
Use your own words. Refer to statistics and information NJBIA provides, but remember that it is most effective when you explain-in your own words-how the legislation affects you, your company and your employees.
Be specific. It is extremely helpful to reference the bill number and title of the legislation. This provides the legislator or staffer with an immediate reference point. NJBIA's government affairs staff can give you this information if you don't have it.
Be timely. Write when a bill is still in committee or just before the bill comes before the Assembly or Senate floor for a vote.
Be reasonable. Be calm and polite. You will be much more persuasive if you don't make threats or seem overly emotional. Pertinent, factual information is judged more important than emotional and erratic opinions.
Request a reply. Ask your legislator to state his or her position when replying to your letter. By asking for a reply, you ensure that your letter was received, read and noted.
Offer further assistance. Thank your legislator for considering your concerns and express your willingness to answer any further questions on the issue. Legislators often say that they gain the greatest understanding of issues affecting business by hearing directly from employers.
Thank your legislator. If your legislator's vote on a bill pleases you, say thank you. Legislators appreciate complimentary letters and remember them.
Please send a copy of your letter and response to NJBIA. We maintain a file of our members' participation.
Include your return address on the letter. Envelopes can be thrown away before return addresses are noted. |
